Subsidiary Project Administrative Manager

The Subsidiary Project Administrative Manager is responsible for ensuring that overall administrative goals related to quality and performance are achieved in support of the subsidiary while providing guidance to local offices as needed. Responsibilities for any one particular project may be limited. The goal is to delegate to other staff and step in when and where it is most useful (highest and best value). The Subsidiary Project Administrative Manager supports subsidiary executives with special projects, reporting, training, and strategic initiatives. The role acts as a liaison for IT, safety, quality, and recruiting initiatives, ensuring efficient communication between subsidiaries and corporate teams. Temporary coverage for project administrators and coordination of project administrative tasks are part of this role. Present a positive customer and employee service attitude and understanding of ECS Core Values.

Responsibilities 

This role is not intended to serve as a full-time Project Administrator for individual local offices other
than the Subsidiary office. Instead, the primary focus is on supporting the subsidiary and local
offices in these areas as needed.

• Manages the project administrative functions of the Subsidiary
• Oversees the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing set-up, coordinating project resources, and more
• Supports, develops, and trains Project Administrative staff throughout the subsidiary
• Uses ECS systems for the management of project resources, project paperwork and documentation, and maintaining project schedules and budgets
• Oversees internal communications with staff members on a variety of projects
• Actively mentors Project Administrative staff and supports the overall development of the team
• Schedules project meetings and provides solutions to administrative and client issues as necessary
• Serves as the central point of contact for client-facing, project-related communication
• Assists Project Administrative staff with the resolution of issues
• Oversees project budgets, prepares invoices, and conducts collections efforts
• Prepares change orders and invoices
• Prioritizes tasks and meets project deadlines
• Manages project budgets for successful profitability
• Hosts or attends project discussions with clients and follows up on reports to determine if there are questions
• Assists senior staff with staffing decisions
• May manage staff
• Supports Subsidiary Executives and Management Group with special projects, reports, meetings, training, and strategic initiatives
• Attends and participates in monthly management group meetings
• Performs other duties as assigned

Required Qualifications

• 12 years of related experience
• High school diploma or GED required
  • Bachelor of Business or related field is preferred
• PMP- Project Management Professional offered by the Project Management Institute (PMI) or another related certification
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Excellent project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively with clients, peers and supervisors as well as independently
• Ability to build a team
• Excellent interpersonal skills
• Excellent leadership and decision making skills
• Excellent project and contract management skills
• High level understanding of prioritizing and urgency of work in the consulting industry
• Strong organizational and problem-solving skills with the ability to manage multiple priorities
• Excellent communication skills to effectively collaborate across different departments
• Ability to work independently while maintaining alignment with corporate and subsidiary objectives
• This person will be able to sit in any Mid-Atlantic office.
• Availability during core working hours

Military Qualifications

• The following US Military ranks will qualify for this position IF they also meet the education, certification, and licenses requirements from the above section titled "Required Qualifications":
• E-5

The expected pay range for this role and location is $70k - $100k/year. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2026) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.

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